Registration form

For

Lady Anglers in Action Sponsored by TU/Vanguard Chapter

July 21, 2019   9:00am-4:00pm

Van Hoosen Farm, Rochester Hills, Mi.

Name_____________________________________________________

Address______________________________________________________________________________________________________________

Email______________________________________________________

Phone_____________________________________________________

Experience as an angler: Please circle one below

    Beginner     Intermediate    Advanced

Do you have any food allergies? If so, please list below

__________________________________________________________

 Copy and paste the registration form, fill it out and send it completed to Mary (This email address is being protected from spambots. You need JavaScript enabled to view it.) or Nina (This email address is being protected from spambots. You need JavaScript enabled to view it.)

To use PayPal go to the Donate Tab, click the DONATE button, click either option to use Paypal account or Credit card. Fill it out for the $25.00 registration fee and in the note area type in "Lady Angler registration". 

CVTU / Vanguard Banquet - March 23, 2019 at the River Crest Banquet Facilities (900 W. Avon Rd., Rochester, MI).  

This year's Spring Banquet, as in the past, is a joint venture with Clinton Valley and Vanguard. As two chapters who share a mutual interest in protecting our local cold water resources, what better way is there to help us complete our 2019 conservation projects?  We will receive all profits from our ticket sales and raffle items.

Join the two chapters for a night of great food, friends and plenty of fun raffles to win. Get your tickets by contacting your Vanguard board members or use a card via PayPal on the VGTU website.  Go to the “Donate Now” tab.  Please add “Banquet” in the “Write a note” section.  Tickets are $50.00 each.

Doors will open to the public and cocktails will begin being served from an open bar at 5:30PM.  A fantastic buffet-style dinner will be served at 7:00PM.   

For more detailed information, go to the Vanguard and CVTU Facebook pages.

 Food provided by

 Katering by Kris

Uncle Paul’s Brookies

2018 Lady Angler Donations 

Bass Pro                                2-$50 gift cards

Cabella’s                               $50 gift card

Clinton River Watershed       Waterproof pouches

Dr. Porokorny                        Pens

Field & Stream/ Dick’s           4-$50 gift certificates; coupons

Fish USA                                $40 giveaway bundle, (flys, fly box, hat)

Frank’s Great Outdoors         Waders, t-shirt, $20 gift card

L.L. Bean                                 5 fly rods

Mary Kay (Mary Ann Knox)   Sunscreen

Nomad Angler                      Simms cup, $15 gift card, fly line bracelet, stickers

O’Keefe’s Reef                      T-shirts

Rae Cubba                           Cozy fish blanket

Russell McLean                     Handmade cork wet fly holders

Scientific Angler                   Tippets, leaders, stickers

Simms                                  Giveaway bundle, ($100 value)

Scott Hummon                    Cork display frame for flys

Teckla Rhoads                      Handcrafted plush dog and dish scrubbers

The Toffee Store                   Delicious samples and toffee gift box

Jim Newland                        Hand crafted wood fly box

Mike Mouradian                  Lawn Trout game

Ann Miller                            Autographed book

Orvis                                    Swag bags and coupons

Tom Quail                            Au Sable River Resort Fly Fishing Trip, (??? Value)

Trucket (Dean Weaver)         Trucket

Trout Unlimited                    Angler Knowledge booklet

In order to ensure that Chapter funds are being managed in a prudent manner, are not used for un-authorized expenditures and that all transactions are transparent; the Vanguard Board of Directors have agreed to adopt the following accounting procedures:

1)      Whenever possible, transactions are to be conducted using Checks or Credit Cards through the Chapter’s PayPal account. This will facilitate auditing any and all transactions and confirm that reimbursements have been properly made and recorded. Cash transactions are to be avoided wherever possible.

a)      Whenever cash transactions are made, such as may occur during a 50/50 raffle during a Chapter meeting or the sale of Raffle Tickets as part of an approved fund raising event, the following procedures are to be followed:

i)        Cash to be turned in to the Chapter Account is to be counted separately by two persons. If the amounts agree, the cash along with a paper receipt noting the amount and the signatures of the two individuals who counted the money will be given to the Treasurer for deposit in Chapter’s bank account.

ii)      In the case of the 50/50 raffle, the receipt will include both the total count of the money collected and the amount given to the winner of that raffle.

b)      When the net cash derived from the 50/50 raffles conducted during fly tying events, is used to purchase materials and equipment for those events, the following procedures are to be followed:

i)        Up to $100 in cash may be retained by the event coordinator for the purpose of purchasing supplies for the event and making change.

ii)      Any amount exceeding $100 in cash will be turned over to the Treasurer for deposit in Chapter’s bank account.

iii)    In the event that equipment needs to be purchased, such as lamps or tools, a request for these funds must be made to the Board of Directors for approval.

2)      A Member of the Chapter will be appointed by the Board of Directors for the purpose of reviewing the account balances and to review the check register on or before September 30 and again on or before March 31.

a)      They appointed person shall not be approved to sign checks or approve the disbursements of any Chapter funds.

b)      The appointed person shall report their findings to the Board of Directors at the next scheduled meeting. If questions arise that warrant immediate action, the Chapter President is to be contacted so that a meeting of the Board of Directors can be convened to discuss any actions that may be appropriate.

3)      Reimbursement for pre-approved expenditures made on behalf the Chapter will be handled in the following manner:

a)      The test as to whether or not a request for reimbursement is within the parameters of the pre-approved funding it must: 1) be within the amount approved in the funding, 2) was spent for the event or purpose for which it was approved and 3) utilized for the event or purpose for which it was approved.

b)      Before reimbursement, copies of receipts for the expenditures showing the date, amount and purpose of the expenditure will be submitted to either the President or Treasurer for review at the next scheduled meeting of the Board of Directors to determine if they meet the test per 3a.

i)        In the event that there is no scheduled meeting of the Board of Directors within a two week period, the president will review the submission and then contact the members of the board by email so that they can place their votes as to whether or not to approve the amount based on whether or not the amount is within the pre-approved parameters.

ii)      Whether the vote is taken in person or via email, a simple majority of the Board Members will prevail, pursuant to the Chapter By-laws.

4)      If the amount requested is not within the pre-approved parameters, the Board may decide to do the following:

a)      Agree to pay the full reimbursement if satisfied that the changes are acceptable;

b)      Agree to pay only the amount that is within the pre-approved parameters; or

c)      Withhold reimbursement.

i)        If the decision is to withhold reimbursement, the Board may elect to meet with the requester and discuss the matter further.

d)      The Secretary or President will advise the Treasurer of the decision and request that funds be issued in accordance with that decision.

e)      Because reimbursement of expenditure requires approval of a majority of the Board of Directors and as the check register is reviewed on or before September 30 and March 31, checks written on behalf of the Chapter will only require a single signature. Authorized signatories will be the Treasurer, or Secretary.

Approved by the Vanguard Chapter #378 Board of Directors on March 5, 2019.

Thomas Lasik, Secretary